Position Overview
We are seeking an experienced Accounts Receivable Specialist to join the team of one of our valued clients and support a high-volume, fast-paced environment. This role is ideal for someone who excels at organization, thrives under pressure, and can manage a large workload with accuracy and efficiency. Experience in manufacturing and familiarity with NetSuite are highly preferred.

Key Responsibilities

Payment Processing (High Volume)

• Accurately process 350+ payments per week, with particularly heavy volume on Mondays and Fridays.
• Post customer payments, apply cash, and reconcile discrepancies in a timely manner.
• Ensure payment batches are completed daily and aligned with accounting deadlines.

Accounts Receivable Management

• Monitor customer accounts for delinquency and aging trends.
• Conduct regular AR reviews and provide updates to management.
• Maintain accurate records and documentation for audits and reporting.

Billing & Invoicing

• Generate and distribute customer invoices according to internal schedules and customer requirements.
• Verify pricing, quantities, and terms to ensure invoice accuracy.
• Resolve billing issues in coordination with sales, customer service, and production teams.

Collections

• Perform routine collection activities, including follow-up calls, emails, and customer outreach.
• Work with customers to resolve disputes, short-pays, and outstanding balances.
• Maintain professional communication while ensuring timely payment.

Daily Operational Tasks

• Support general accounting and administrative activities.
• Assist with month-end close tasks related to AR.
• Collaborate cross-functionally to improve workflows and resolve customer account questions.

Required Qualifications

• 2-3+ years of experience in Accounts Receivable, billing, or related accounting functions.
• Proven ability to handle high-volume payment processing and transaction workloads.
• Strong attention to detail, organizational skills, and accuracy under time-sensitive conditions.
• Proficiency with ERP systems; NetSuite experience strongly preferred.
• Prior experience in a manufacturing environment is a significant plus.
• Intermediate proficiency in Excel (VLOOKUP, pivot tables, basic formulas).
• Excellent communication and customer service skills for internal and external interactions.